Work out a price with the Cost Calculator

What the Cost Calculator does

The Cost Calculator helps you price a job or product before you sell it. You list the materials, products and labour it takes, add your markup, and Worklog works out the total cost and a suggested selling price. You can pull lines straight from your price list, and save the finished costing back to your price list as an item.

You will find it under Price List. Open Cost Calculator and you will see the costings you have saved, each showing its cost, suggested price and when it was last updated. Tap any one to open and change it. Once you have a few, use the Search box to find one by name or by its number (each costing gets one, like CST-0004), and Sort ▾ to order them by name, by suggested price, by number, or with the most recently changed on top. Under the list, 📄 PDF and 📊 CSV / Excel print the costings as you have them, with each one's number, total cost, labour hours, markup, suggested price and when it was last changed.

Cost a job

1. Open the Cost Calculator and tap + New.
2. In Job / product name, type what you're costing, for example Bathroom re-tile. There's an optional Notes / job description box under it for scope or conditions.
3. If you're costing a batch — like 10 portions of a dish — set Number of units / portions and a Unit label (for example portion). Leave it at 1 for a one-off job.
4. Fill in the three sections. Materials / ingredients and Products each take a Description and its R cost. Labour takes a Description, the Hours and the Rate (R/hr), and shows the line total for you.
5. On a labour line, if you have saved anything in the Rate Calculator, a “Use a saved rate…” box appears above Hours and Rate. Pick one and it fills the Rate with what that hour COSTS you — not what to charge for it. The note under it says so: the markup below adds your profit on top, so it is not charged twice.
6. Tap + Add material, + Add product or + Add labour line for more rows, or use Add from your price list to drop in a saved item.
7. In Markup % (profit on top of total cost), set the percentage to add on top of your cost. It starts at 30.
8. Check the navy summary, then tap Save Costing.

Reading the summary

The navy box updates as you type. It shows:

• Total cost — every material, product and labour line added up.
• Labour hours — the hours across your labour lines (shown when there are any).
• Suggested price — the total cost plus your markup. You decide what you actually charge.
• Per unit — when you're costing more than one unit or portion, the suggested price per unit (shown when units is above 1).

Save it to your price list

Tap ＋ Save this costing to your price list to add the costed job to your Items as a product — its cost becomes the total cost and its sell price becomes the suggested price. If you costed more than one unit or portion, it saves the per-unit cost and sell price instead. If the costing has labour hours, those are saved on the item too. The button does nothing until the costing has a cost.

Straight after saving, the button reads ✅ Saved to your price list. Change the costing, or open it again later, and it reads ↻ Update your price-list item — tap it and the same item's name, cost and sell price are refreshed. Worklog never makes a second one. The item starts as a Product with 0 in stock; if it's a job or a service rather than goods, change its Type on Items. Updating from the costing keeps the type you chose.

Change or remove a costing

1. In the list, tap the costing you want to change. It opens as Edit costing.
2. Change the name, lines or markup, then tap Update Costing.
3. To remove a single line, tap the red ✕ on that line.
4. To remove the whole costing, tap the ✕ on the right of its row in the list and confirm Remove this costing?