Type your bank lines in

What this is for

This is where money gets logged. Open Banking and tap + Add at the top right, and you land on Capture bank lines — a list you type your statement into, one line per entry, saved together at the end. It is built for the ordinary case: thirty lines where the bank has already told you the date, the payee and the amount, and the only open question is where each one belongs.

You work one account at a time, and the screen keeps a running total of the batch plus what it will do to that account's balance — so a typo shows up while you are still looking at the statement, not at year end.

Before you start

• Add your bank accounts first (Business Hub → Bank accounts). Every line lands on an account, which is what makes balances, reconciling and the By Method report work.
• Have the statement in front of you — on paper, on screen or in your banking app.
• Nothing is saved until you tap Save. Until then the batch lives on this device, and it survives closing the page by accident.
• Selling or buying Products or Materials? Open 📦 Stock sold or 📦 Stock bought in the line's More before you save. It can't be added to an entry later — change the quantity on Items instead.

Pick the account

The account pills sit under the heading. If you tapped + Add while standing in one account in Banking, that one is already picked; otherwise it opens on your default account.

Switching accounts mid-statement costs you nothing: each account keeps its own half-typed batch, so you can check another one and come back to exactly what you had typed.

Type a line

1. The first line is already open and waiting. Tap 💰 In for money received, 💸 Out for money paid, or 🔄 Move for money going to another of your own accounts.
2. Check the date — it starts on today, so change it to the date on the statement.
3. Type the description: who paid you, or who you paid, or what it was for. If you have filed that name before, Worklog fills in last time's category (only if the line has none yet) and its contact. Changing the name can clear a VAT answer you gave, so check it again under More.
4. Type the Amount. It is always the full amount that moved, VAT included.
5. Add the reference if the statement has one, like CARD 4821 — this is the line you copy straight off the paper.
6. If the money settles an invoice you sent or a supplier invoice you recorded, pick it under "Is this payment for an invoice?" or "Is this paying a supplier invoice?". Worklog offers to mark that document paid when the amount covers it.
7. If it settles nothing, tap More and give the line a home — see below.
8. Tap Done to close the line, or + Add line to start the next one.

What's behind More

More holds where each line is filed, and the questions that go with it. A move has no More, because it has nothing to file. On a line matched to an invoice or supplier invoice, the category, VAT and receipt questions drop away — the document it settles files it.

• "What was this sale for?" or "What did you buy?" — the SARS category. This is what files the line on your reports, and a line without one won't save. On a line split in two, each part needs one.
• 📦 Stock sold or 📦 Stock bought — under the category, if you sell or buy Products or Materials.
• VAT — if you are VAT registered. On a sale: Standard, Zero-rated or Exempt; money filed as a loan, money you put in or a dividend has no VAT, and the line shows No VAT. On a purchase: the VAT treatment, then "VAT to claim" — No VAT to claim or Tax invoice — claim. Choose Tax invoice — claim only if the supplier is VAT-registered and you have their tax invoice (at R50 or less, a till slip that shows the VAT); No VAT to claim is for no tax invoice, a supplier who isn't registered, or something exempt or zero-rated. A wage, a SARS payment, a loan repayment, a dividend or a donation isn't asked at all. A standard-rated purchase won't save until you answer, unless the supplier's contact has a VAT number — then Tax invoice — claim is already picked. A purchase over R5 000 that claims VAT then asks "Over R5 000: can you claim the VAT?" — SARS needs a full tax invoice, with your business's name, address and VAT number on it, above R5 000 (VAT included). Tap I have the full tax invoice — claim, or Not yet — save without VAT for now.
• Keep the supplier's tax invoice on money out — 📷 Photograph it or 📎 Attach the file. It is kept with the payment and counts as the proof. Without it the payment waits in Banking under 📄 Needs proof until you attach one or confirm you have it.
• ✂️ One receipt, two things? on money in, or ✂️ One payment, two things? on money out — splits one line across two categories.
• "This is personal money" — your own cash in or your own drawings out. Kept out of your business totals and tax entirely.

Move money between your own accounts

Tap 🔄 Move on the line and pick the account it went into under "Into which account?". The money leaves the account you are standing in and lands in the one you pick.

A move is not income and not an expense — it never touches your Profit & Loss or your tax. It only shifts each account's balance, and both accounts update the moment you save.

Check the batch and save

At the foot of the screen sits the batch: how many lines, the totals in, out and moved, and the one check worth making — "Saving these takes FNB Cheque from R2 340,00 to R7 115,50." If that closing figure does not match the closing balance on your statement, one of the amounts above is wrong, and now is a far easier time to find it than at year end.

1. Read the warnings if they show. Lines that still need a home save anyway, and so do payments with no receipt claimed (those cannot be reconciled until you say you have proof). A line that still needs a VAT answer won't save until you open More and choose Tax invoice — claim or No VAT to claim, and one over R5 000 claiming VAT won't save until you say there whether you have the full tax invoice. Nor will income, provisional or turnover tax paid to SARS until you say, under More, the tax year it's for — the Tax Jar counts it towards that year, whatever day it left — or Not sure, which counts it in the year it's dated in. The years run back from the payment's own to the year before your books started, so a late balance for an older year can say which year it is.
2. Check the closing balance against your statement.
3. Tap ✅ Save all lines.
4. A green note confirms how many saved and to which account. Any line that couldn't save stays on screen with the reason. Pick the next account and carry on, or head back to Banking.

Afterwards

• Every saved line appears in the Banking list with its own reference — INC- for money in, EXP- for money out, TRF- for a move.
• The balance on Banking's count line, under Show ▾ and Sort ▾, includes what you just saved.
• To change a line after saving, tap it in the Banking list. That opens the full form, which is where a saved entry gets corrected.
• Payments saved without the supplier's tax invoice wait under 📄 Needs proof in Banking — attach it there whenever it suits you.