Send a remittance advice

What a remittance advice is for

When you pay a supplier, a remittance advice tells them exactly which of their invoices your money covers. Send it with your payment so there is no confusion on their side about what has been settled. Worklog builds it for you from the supplier invoices you have already recorded.

Before you start

The supplier invoices you are paying must already be recorded in Supplier Invoices. The remittance only lists invoices that are not yet marked as paid.
It helps to have your payment details ready: how you paid, the date, and any EFT reference the supplier will see on their side.

Make and share a remittance advice

Open Remittance from the Purchases section.
Under Select supplier, start typing the supplier's name, or tap the 🏬 List button to pick from your suppliers. Suppliers you still owe show how much next to their name.
Under Tick the supplier invoices you are paying, tap each one you want to settle. The box turns orange and shows a ticked ☑ mark. Tap it again to remove it. Only supplier invoices that still owe something are listed.
Check the dark blue summary bar: the supplier invoices you ticked and their total, and — if the supplier owes you a credit — Less their credit notes and To pay.
Leave Amount you're paying blank to pay the To pay figure, or type an amount if you are paying a different figure.
Under Payment method, tap how you paid: Cash, Bank transfer, Card or Other.
Set the Payment date. It starts on today's date.
Add a Payment reference if you like, such as the EFT reference the supplier will see. This is optional.
Tap 📄 PDF to send the remittance to your supplier. On a phone, each button opens your phone's share menu with the file attached, so you can send it on WhatsApp or email, or save it to your files. On a computer it downloads.

Good to know

⚠️Sending a remittance advice does not record the payment or mark those supplier invoices as paid in Worklog. It only creates the document that tells your supplier what you paid. To update your records, log each payment in Banking → + Add and pick the supplier invoice it pays under Is this paying a supplier invoice?

💡If you pick a supplier and see "No unpaid supplier invoices", it means everything recorded for them is already paid or credited. Record the supplier invoice first, then come back here.

💡📄 PDF is the remittance advice as a document to send your supplier. 📊 CSV / Excel lists the invoices you're paying and the total, as a spreadsheet.

💡If the supplier owes you a credit (from a supplier invoice they credited you for), a ↩️ Credit they owe you section appears under the supplier invoices, and the summary takes it off: Supplier invoices total, Less their credit notes, To pay — never more credit than the supplier invoices. The PDF says the same to the supplier: Your invoices total, Less your credit notes, Amount paid, and lists the credit notes being used. The remittance is a letter only — it doesn't record the payment or use the credit in your books. Log each supplier invoice's payment in Banking → + Add, picking the one it pays, and use the credit on a supplier invoice in Supplier Credit Notes (tap the credit here to open it).

Still stuck? Open the in-app help assistant, or email us at hello@worklogsolutions.co.za.

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