What the General Ledger shows
Open General Ledger, under the "Financials" tools card (or the "Financials" group on desktop), or tap an account line on your Trial Balance, Profit & Loss or Balance Sheet. It lists the same accounts as your Trial Balance, by section — assets, liabilities, equity, income, cost of sales and expenses — each with its balance and whether it is a debit (Dr) or a credit (Cr). Income and expense accounts sit under their headings, each with its own figure.
Nothing is typed into it. Every entry is posted by the record it came from — a bank line, an invoice, a supplier invoice, a credit note, a write-off, your asset register, a stock count or an adjustment — so the ledger always says what your records say. The chip at the top says ✓ Balanced when every account's entries add up to its closing balance and nothing is waiting on 9999 Suspense. Under the list, Debits = credits totals every account's closing balance on each side. When something is on 9999 Suspense, a card under it — and on 9999's own page — lists what can be seen causing it; tap a line to see exactly which records, and tap one to open it.
Find an account or an entry
- Type in the search box to find an account by name or number, or entries by who was paid or paid you, a document number such as INV-0107, or an amount.
- All accounts, Balance sheet and Profit & loss narrow the list.
- Tap a heading (6100 Motor vehicle) to fold its accounts away, and again to open them.
- The period chip works as on the other Financials statements: This month, Last month, Tax year to date, Last tax year or Custom dates. An account opened from a statement's line keeps that statement's dates.
Read one account
Tap an account to see its opening and closing balances, how many debits and credits it had, and every entry in date order with the running balance: balance brought forward, each entry (who, what, and the other side of it — "Other side: Bank — FNB Cheque, VAT control"), then balance carried forward. Credits are in brackets. Accounts for what you own and owe carry their balance in from the day before the period; income and expense accounts start the period at nothing. Where it is kept opens the screen that owns the account.
If an account's entries don't add up to its closing balance, the difference is shown on a line of its own — Rounding for a few cents (depreciation runs in fractions of a cent), or Not itemised in amber — never hidden in the opening balance.
See both sides and open the record
- Tap an entry. A sheet shows every account that one record posted to on that day, with the debits and credits side by side and Equal ✓ when they match.
- Where it came from says what the record is. The button under it opens it: the bank line in Banking, the invoice, the supplier invoice, the credit note, the pay run, or the Asset Register.
- Wrong account? Change the category on the record itself and the entry moves with it.
Send it to your accountant
- 📄 PDF and 📊 CSV / Excel give you the whole ledger for the period from the list, or one account from the account's own page — date, details, the other side, debit, credit and balance for every entry. On a phone, each opens your phone's share menu with the file attached; on a computer it downloads.