Send your accountant the Year-end Pack

What's in the pack

Open Year-end Pack, under Reports on your phone (the Financials card) or under Financials Reports in the Reports section on a computer. Each part is a statement Worklog already prints, for the same dates and worked out the same way — nothing in the pack is a second calculation, so it can't disagree with the screens you already know. Every plan has it.

• 1 · Profit & Loss for the tax year, as on the Profit & Loss screen.
• 2 · Balance Sheet at the last day of the year, as on the Balance Sheet screen.
• 3 · Trial Balance at the last day of the year, with the year's income and expenses.
• 4 · General Ledger: every account's entries for the year, each with the record it came from.
• 5 · Who owed what: the customers who owed you, and the suppliers you owed, on the last day of the year.
• 6 · Stock count: the count your Balance Sheet uses at the year end.
• 7 · Returns filed: every return you marked as filed in the year, with whether its payment is in your books.
• 8 · Tax-ready check (Team and Complete): what is still waiting for the year, each with how many, how much and where to fix it.

Make it

1. Pick the tax year at the top. A tax year runs from 1 March to the end of February. It opens on the last tax year that is over — the one your accountant is asking for — and offers every year from the one your books started in. The year still running is marked (so far) and runs to today.
2. Check the three figures under it: Revenue, Profit before tax, and whether the Balance Sheet Balances. If it says Out by, open your Balance Sheet first — its Checks say what is causing it.
3. Read Before you send it. On Team and Complete the Tax-ready check (part 8) takes its place: it lists what is still waiting for the year and says what it left out and why, and the same list is on its own screen under Financials Reports. On Solo it is the two counts here. It counts the bank lines in that year that still need a home and the costs that still have no slip — the same two lists as Banking › Needs a home and Needs proof. Tap one to open Banking already on that list — Needs a home, or Needs proof — and fix it there. Banking shows every account and every year, so the list can be longer than the count under Before you send it, which is that year's lines alone.
4. Tap 📄 PDF for one document — a first page that says what is in it, then each part starting on its own page — or 📊 CSV / Excel for one file with the same parts, one after the other.

Who owed what

This part is the Balance Sheet's own working for the last day of the year: each unpaid invoice and supplier invoice with what was still owed on it that day, VAT included. Under them, the Balance Sheet's two adjustments, each named for what it is: the credit held for customers (or by suppliers) — credit notes on account, and money paid before its invoice was raised, such as a deposit for a later job — which comes off, and the refunds of it paid back, which go back on. It ends on a total that is exactly the Balance Sheet's Trade receivables (customers) and Trade payables (suppliers). An invoice paid a week after the year end is on it, because on the last day of the year it was still owed — that is what the Balance Sheet counts, and why this isn't the same as your Age Analysis, which is as at today.

When a part is left out

A part is left out when your plan doesn't have the tool behind it, or the login you are using can't open it, and the first page says so in plain words — for example that supplier invoices aren't on your plan, so only the customers' side of Who owed what is in. The four statements are in every pack. A part with nothing to print says so on the first page instead: no stock count saved on or before the year end, or no return marked as filed in the year.

Returns filed shows each return's amount and "Paid" where the payment you recorded with it is still in your books. VAT201, provisional tax and the annual return record the payment when you mark them filed; the payroll returns (EMP201, EMP501, the UIF declaration and COIDA) don't record one, because each pay run books what they owe. A business on Turnover Tax sees its interim and annual returns as TT02 and TT03; everyone else sees the provisional return (IRP6) and the annual return of its legal form. If a payment can't be found, the pack says so in words that match what it knows: "removed since" when your login can see Money out, and "not open to this login" when it can't — your login can open the four statements without opening Money out, and then the pack can't tell the two apart.

A very long year

One PDF can carry only so many lines, and three parts can run to thousands: the General Ledger's entries, the items of a stock count, and the documents under Who owed what. Only the part that is too long is shortened, and the screen tells you which before you tap PDF. In the PDF the General Ledger then shows each account's totals (what it carried in, the year's debits and credits, and what it carried out), the stock count shows its total, and Who owed what shows a line for each customer and supplier — or, on a side with more than a hundred names, the biggest hundred and one line for all the rest. Every total still ties to the Balance Sheet to the cent.

Nothing is lost: the CSV / Excel file always has every entry, every item and every document, and its first page describes the whole file. The General Ledger screen has every entry too. If a year is so long that even the shortened pack is too big to make from here, the PDF button opens your phone's or computer's print window with the whole pack in it instead, and the screen says so.

Send it to your accountant

• 📄 PDF and 📊 CSV / Excel at the bottom give you the pack for the tax year you picked. On a phone, each opens your phone's share menu with the file attached; on a computer it downloads.
• Pick another tax year and the whole pack follows it; the year is in the address, so a link says what it shows.